Penllyn and Graig Penllyn Village Committee
(Joint Residents Association and Village Hall Committees)
5 year Strategy 2012–2017 Draft
The purpose of this draft strategy is to act as a discussion document to allow the Committee
to formulate the strategy and then to consult with the residents before it is adopted. This
document was accepted at the Committee meeting on Feb 9th 2012 as suitable for wider
circulation and comment.
Background
The Residents Association and Village Hall Committee used to exist as separate entities. It
was decided to form a Joint Committee in 2011 to pool resources and coordinate activities.
This was done with the agreement of both Committees. As the Village Hall is run as a trust,
after investigation the decision was taken not to fully integrate accounts of the two, but to
retain separate Treasurers and bank accounts for each Committee. The Village has a good
history of organising events and developing our assets and the current Joint Committee
understands the need to devise, consult on and implement a rolling 5 Year plan for the village.
Vision statement and purpose
‘It is our aim to improve the quality of life for residents by managing, maintaining and
improving key assets and also by communicating and delivering a number of social events
each year.’
The Plan
1.0
The Village Hall
The Village Hall has been central to village life for a number of years and is regularly used by
a number of organisations. An upgraded kitchen was installed in late 2011 and other potential
improvements are:
1.1
Sand and re-varnish the floor.
1.2
Replace the existing windows with double glazed ones.
1.3
Improve the toilet facilities.
1.4
Improve disabled access.
1.5
Replace the heaters.
1.6
Consider extending the hall.
Actions
Find out the cost of the improvements.
Consult with residents on the proposals.
Decide on priorities for works to be carried out.
Investigate what grants may be available.
Organise fund raising events as necessary.
2.0
Salmon’s Wells
The Wells were the subject of extensive restoration and were re-opened in 2000 after much
work from residents, supported by other organisations. There is a management plan in place
funded by the Graig and Penllyn Village Committee
2.1 Ensure the Wells are managed and maintained to the existing standards.
3.0
The Winchfield
The Winchfield is managed by Penllyn Community Council for the benefit of the parish and it’s
residents. The facilities have been upgraded over the years with a path being built in
2010/2011. Responsibility for the grass cutting has been taken over by the Residents
Association and it is envisaged that the Vale Council will probably put in less support in the
future. Considerations for The Winchfield are:
3.1
Continue to manage the grass and hedge cutting and the general maintenance of
the equipment.
3.2
Consult with residents on any changes or additions.
3.3
Renew the goalposts.
3.4
Consider an equipment store on the field.
3.5
Consider an equipment store and small pavilion.
3.6
Continue to use the field for village events.
Actions
Formulate a maintenance plan.
Investigate what grants may be available.
Decide whether an equipment store is needed and what form it should take.
Organise fund raising events as necessary.
4.0
The Parish Field
The Parish Field has been part of the village for many years as communal grazing land and
because it has not been cultivated, it has become home to a large number of bio diverse
plants, some of which are very rare in both Wales and the UK. In February 2011 it was
granted SSSI status as species rich neutral grassland. The field is leased from the Community
Council and the lease term ends in 2012. Once a year, the grass needs to be cut and raked
and this is done by the residents and supported by other organisations. Considerations for
the Parish Field are:
4.1
Improve the information available on entering the field.
4.2
Progress lease renewal process.
4.3
Ensure continuing support of the Hay Rake.
4.4
Consider fencing to allow grazing of stock for a few weeks each year to further
improve the quality of the grassland. (This is as part of a management plan to be
drawn up in consultation with CCSW).
4.5
Consult with residents on the plan.
Actions
Conclude lease negotiations.
Continue giving the Parish Field a high profile in communications.
Investigate financial support from other organisations.
5.0
Communication
The village has enjoyed a good level of communication. A quarterly newsletter is produced
and in 2011 the website was upgraded, whilst still keeping all the original and historic
information. More recently, e-shots have been used as reminders for social events. New
residents are also issued with the millennium Penllyn book. Considerations are:
5.1
Continue the newsletter and website activity
5.2
Work on sponsorship for both to cover costs.
5.3
Consider a Facebook page and use of other social media.
5.4
Update the welcome pack.
Actions
Agree and implement considerations.
6.0
Social Events
The village has a history of running a full calendar of social events. These have varied widely,
appealed to differing ages and have generally been well attended. Recently, some of these
have been not run due to a lack of support and organisation. One large event has tended to
be run on the Winchfield in the summer and other events take place in the Village Hall.
Considerations are:
6.1
Production of an annual programme of events.
6.2
Appointment of event organisers for each event.
6.3
Get feedback from residents regarding types of future events.
6.4
Look at sponsorship or fund raising potential for events.
6.5
Aim to involve The Red Fox and The Barley Mow wherever possible.
Actions
Decide on programme and strategy annually.
7.0
Other issues
The Committee need to further improve its relationship with the Community Council and the
Vale. Also, the main road through the village has deteriorated over the last few years with
the only attention being to fill major potholes. The Vale of Glamorgan Council will shortly be
producing their local plan. Considerations are:
7.1
Invite other members of the Community Council to our meetings (Eiryn Petty
attends already).
7.2
Contact the Vale Highways to understand their plans and make representation to
improve the roadway.
7.3
Understand the local plan and bring any key issues to the attention of the
Residents which may affect them in the future.
7.4
Lobby where possible to improve utilities such as gas, broadband and mobile
communications.
7.5
Consult with the residents to see if there are any other issues.
Actions
Understand the issues and plan accordingly.
Mobilise and lobby on key agreed issues.
Incorporate any further actions where necessary.
Draft 1 31st Jan 2012 Steven Madeley
Draft 2 10th Feb 2012 Updated with Committee comments.
to formulate the strategy and then to consult with the residents before it is adopted. This
document was accepted at the Committee meeting on Feb 9th 2012 as suitable for wider
circulation and comment.
Background
The Residents Association and Village Hall Committee used to exist as separate entities. It
was decided to form a Joint Committee in 2011 to pool resources and coordinate activities.
This was done with the agreement of both Committees. As the Village Hall is run as a trust,
after investigation the decision was taken not to fully integrate accounts of the two, but to
retain separate Treasurers and bank accounts for each Committee. The Village has a good
history of organising events and developing our assets and the current Joint Committee
understands the need to devise, consult on and implement a rolling 5 Year plan for the village.
Vision statement and purpose
‘It is our aim to improve the quality of life for residents by managing, maintaining and
improving key assets and also by communicating and delivering a number of social events
each year.’
The Plan
1.0
The Village Hall
The Village Hall has been central to village life for a number of years and is regularly used by
a number of organisations. An upgraded kitchen was installed in late 2011 and other potential
improvements are:
1.1
Sand and re-varnish the floor.
1.2
Replace the existing windows with double glazed ones.
1.3
Improve the toilet facilities.
1.4
Improve disabled access.
1.5
Replace the heaters.
1.6
Consider extending the hall.
Actions
Find out the cost of the improvements.
Consult with residents on the proposals.
Decide on priorities for works to be carried out.
Investigate what grants may be available.
Organise fund raising events as necessary.
2.0
Salmon’s Wells
The Wells were the subject of extensive restoration and were re-opened in 2000 after much
work from residents, supported by other organisations. There is a management plan in place
funded by the Graig and Penllyn Village Committee
2.1 Ensure the Wells are managed and maintained to the existing standards.
3.0
The Winchfield
The Winchfield is managed by Penllyn Community Council for the benefit of the parish and it’s
residents. The facilities have been upgraded over the years with a path being built in
2010/2011. Responsibility for the grass cutting has been taken over by the Residents
Association and it is envisaged that the Vale Council will probably put in less support in the
future. Considerations for The Winchfield are:
3.1
Continue to manage the grass and hedge cutting and the general maintenance of
the equipment.
3.2
Consult with residents on any changes or additions.
3.3
Renew the goalposts.
3.4
Consider an equipment store on the field.
3.5
Consider an equipment store and small pavilion.
3.6
Continue to use the field for village events.
Actions
Formulate a maintenance plan.
Investigate what grants may be available.
Decide whether an equipment store is needed and what form it should take.
Organise fund raising events as necessary.
4.0
The Parish Field
The Parish Field has been part of the village for many years as communal grazing land and
because it has not been cultivated, it has become home to a large number of bio diverse
plants, some of which are very rare in both Wales and the UK. In February 2011 it was
granted SSSI status as species rich neutral grassland. The field is leased from the Community
Council and the lease term ends in 2012. Once a year, the grass needs to be cut and raked
and this is done by the residents and supported by other organisations. Considerations for
the Parish Field are:
4.1
Improve the information available on entering the field.
4.2
Progress lease renewal process.
4.3
Ensure continuing support of the Hay Rake.
4.4
Consider fencing to allow grazing of stock for a few weeks each year to further
improve the quality of the grassland. (This is as part of a management plan to be
drawn up in consultation with CCSW).
4.5
Consult with residents on the plan.
Actions
Conclude lease negotiations.
Continue giving the Parish Field a high profile in communications.
Investigate financial support from other organisations.
5.0
Communication
The village has enjoyed a good level of communication. A quarterly newsletter is produced
and in 2011 the website was upgraded, whilst still keeping all the original and historic
information. More recently, e-shots have been used as reminders for social events. New
residents are also issued with the millennium Penllyn book. Considerations are:
5.1
Continue the newsletter and website activity
5.2
Work on sponsorship for both to cover costs.
5.3
Consider a Facebook page and use of other social media.
5.4
Update the welcome pack.
Actions
Agree and implement considerations.
6.0
Social Events
The village has a history of running a full calendar of social events. These have varied widely,
appealed to differing ages and have generally been well attended. Recently, some of these
have been not run due to a lack of support and organisation. One large event has tended to
be run on the Winchfield in the summer and other events take place in the Village Hall.
Considerations are:
6.1
Production of an annual programme of events.
6.2
Appointment of event organisers for each event.
6.3
Get feedback from residents regarding types of future events.
6.4
Look at sponsorship or fund raising potential for events.
6.5
Aim to involve The Red Fox and The Barley Mow wherever possible.
Actions
Decide on programme and strategy annually.
7.0
Other issues
The Committee need to further improve its relationship with the Community Council and the
Vale. Also, the main road through the village has deteriorated over the last few years with
the only attention being to fill major potholes. The Vale of Glamorgan Council will shortly be
producing their local plan. Considerations are:
7.1
Invite other members of the Community Council to our meetings (Eiryn Petty
attends already).
7.2
Contact the Vale Highways to understand their plans and make representation to
improve the roadway.
7.3
Understand the local plan and bring any key issues to the attention of the
Residents which may affect them in the future.
7.4
Lobby where possible to improve utilities such as gas, broadband and mobile
communications.
7.5
Consult with the residents to see if there are any other issues.
Actions
Understand the issues and plan accordingly.
Mobilise and lobby on key agreed issues.
Incorporate any further actions where necessary.
Draft 1 31st Jan 2012 Steven Madeley
Draft 2 10th Feb 2012 Updated with Committee comments.
