Penllyn and Graig Penllyn Village Committee(Joint Residents Association and Village Hall Committees)5 year Strategy 2012–2017 Draft The purpose of this draft strategy is to act as a discussion document to allow the Committee to formulate the strategy and then to consult with the residents before it is adopted. This document was accepted at the Committee meeting on Feb 9th 2012 as suitable for wider circulation and comment. BackgroundThe Residents Association and Village Hall Committee used to exist as separate entities. It was decided to form a Joint Committee in 2011 to pool resources and coordinate activities. This was done with the agreement of both Committees. As the Village Hall is run as a trust, after investigation the decision was taken not to fully integrate accounts of the two, but to retain separate Treasurers and bank accounts for each Committee. The Village has a good history of organising events and developing our assets and the current Joint Committee understands the need to devise, consult on and implement a rolling 5 Year plan for the village. Vision statement and purpose‘It is our aim to improve the quality of life for residents by managing, maintaining and improving key assets and also by communicating and delivering a number of social events each year.’The Plan1.0The Village HallThe Village Hall has been central to village life for a number of years and is regularly used by a number of organisations. An upgraded kitchen was installed in late 2011 and other potential improvements are: 1.1Sand and re-varnish the floor.1.2Replace the existing windows with double glazed ones.1.3Improve the toilet facilities.1.4Improve disabled access.1.5Replace the heaters.1.6Consider extending the hall.ActionsFind out the cost of the improvements.Consult with residents on the proposals.Decide on priorities for works to be carried out.Investigate what grants may be available.Organise fund raising events as necessary.2.0Salmon’s WellsThe Wells were the subject of extensive restoration and were re-opened in 2000 after much work from residents, supported by other organisations. There is a management plan in place funded by the Graig and Penllyn Village Committee 2.1 Ensure the Wells are managed and maintained to the existing standards. 3.0The WinchfieldThe Winchfield is managed by Penllyn Community Council for the benefit of the parish and it’s residents. The facilities have been upgraded over the years with a path being built in 2010/2011. Responsibility for the grass cutting has been taken over by the Residents Association and it is envisaged that the Vale Council will probably put in less support in the future. Considerations for The Winchfield are: 3.1 Continue to manage the grass and hedge cutting and the general maintenance of the equipment. 3.2Consult with residents on any changes or additions.3.3Renew the goalposts.3.4Consider an equipment store on the field.3.5Consider an equipment store and small pavilion.3.6Continue to use the field for village events.ActionsFormulate a maintenance plan.Investigate what grants may be available.Decide whether an equipment store is needed and what form it should take.Organise fund raising events as necessary.4.0The Parish FieldThe Parish Field has been part of the village for many years as communal grazing land and because it has not been cultivated, it has become home to a large number of bio diverse plants, some of which are very rare in both Wales and the UK. In February 2011 it was granted SSSI status as species rich neutral grassland. The field is leased from the Community Council and the lease term ends in 2012. Once a year, the grass needs to be cut and raked and this is done by the residents and supported by other organisations. Considerations for the Parish Field are: 4.1Improve the information available on entering the field.4.2Progress lease renewal process.4.3Ensure continuing support of the Hay Rake.4.4 Consider fencing to allow grazing of stock for a few weeks each year to further improve the quality of the grassland. (This is as part of a management plan to be drawn up in consultation with CCSW).4.5Consult with residents on the plan.ActionsConclude lease negotiations.Continue giving the Parish Field a high profile in communications.Investigate financial support from other organisations.5.0CommunicationThe village has enjoyed a good level of communication. A quarterly newsletter is produced and in 2011 the website was upgraded, whilst still keeping all the original and historic information. More recently, e-shots have been used as reminders for social events. New residents are also issued with the millennium Penllyn book. Considerations are: 5.1Continue the newsletter and website activity5.2Work on sponsorship for both to cover costs.5.3Consider a Facebook page and use of other social media.5.4Update the welcome pack.ActionsAgree and implement considerations.6.0Social EventsThe village has a history of running a full calendar of social events. These have varied widely, appealed to differing ages and have generally been well attended. Recently, some of these have been not run due to a lack of support and organisation. One large event has tended to be run on the Winchfield in the summer and other events take place in the Village Hall. Considerations are: 6.1Production of an annual programme of events.6.2Appointment of event organisers for each event.6.3Get feedback from residents regarding types of future events.6.4Look at sponsorship or fund raising potential for events.6.5Aim to involve The Red Fox and The Barley Mow wherever possible.ActionsDecide on programme and strategy annually.7.0Other issuesThe Committee need to further improve its relationship with the Community Council and the Vale. Also, the main road through the village has deteriorated over the last few years with the only attention being to fill major potholes. The Vale of Glamorgan Council will shortly be producing their local plan. Considerations are: 7.1 Invite other members of the Community Council to our meetings (Eiryn Petty attends already).7.2 Contact the Vale Highways to understand their plans and make representation to improve the roadway. 7.3 Understand the local plan and bring any key issues to the attention of the Residents which may affect them in the future.7.4 Lobby where possible to improve utilities such as gas, broadband and mobile communications. 7.5Consult with the residents to see if there are any other issues.ActionsUnderstand the issues and plan accordingly.Mobilise and lobby on key agreed issues.Incorporate any further actions where necessary.Draft 1 31st Jan 2012 Steven MadeleyDraft 2 10th Feb 2012 Updated with Committee comments.